Privacy & Policy

The Urhobo College Old Students Association (UCOSA) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by our members, prospective students, parents, donors, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information.

1. Information We Collect
We may collect the following categories of information:
a. Personal Information
- Full name
- Contact details (email address, phone number, mailing address)
- Graduation year and academic records (where applicable)
- Membership details
- Payment and donation information
b. Admission Information
- Student’s full name and date of birth
- Academic history and examination results
- Parent/guardian contact details
- Supporting documentation submitted through the admission portal
c. Website Usage Data
- IP address
- Browser type
- Pages visited
- Cookies and analytics data

2. How We Use Your Information
We use collected information to:
- Process UCOSA membership registrations
- Administer Annual General Meetings (AGMs) and elections
- Maintain alumni records
- Process admission applications
- Communicate important announcements and updates
- Manage donations and financial contributions
- Improve website functionality and user experience
- Comply with legal and regulatory requirements

3. Data Protection and Security
UCOSA takes reasonable administrative, technical, and physical measures to safeguard personal information against unauthorized access, disclosure, alteration, or destruction.
Access to personal information is restricted to authorized officers and personnel who require the information for official purposes.

4. Sharing of Information
UCOSA does not sell, rent, or trade personal information to third parties.
Information may be shared only:
- With authorized UCOSA officials for administrative purposes
- With service providers assisting in website hosting, payment processing, or data management
- Where required by law or governmental authority

5. Admission Data Protection
Information submitted for school admissions will be used solely for evaluation and administrative purposes. Admission records are treated with strict confidentiality and retained in accordance with institutional policies.

6. Membership Records
Members’ information is maintained for official UCOSA purposes only. Members may request updates or corrections to their personal data through the Secretariat.

7. Cookies and Website Analytics
The website may use cookies to enhance user experience and gather analytics data. Users may adjust browser settings to disable cookies if preferred.

8. Data Retention
Personal data will be retained only for as long as necessary to fulfill its intended purpose, including legal, administrative, and archival requirements.

9. Your Rights
You have the right to:
- Request access to your personal information
- Request correction of inaccurate data
- Request deletion of your information (subject to legal and institutional obligations)
- Withdraw consent where applicable
Requests may be directed to the UCOSA Secretariat through the contact details provided on the website.

10. Updates to This Policy
UCOSA reserves the right to amend this Privacy Policy at any time. Updates will be published on this page with a revised effective date.

11. Contact Information
For inquiries regarding this Privacy Policy or the handling of your personal information, please contact:
UCOSA Secretariat

Urhobo College Old Students Association remains committed to integrity, transparency, and the responsible stewardship of all information entrusted to us.

Aut Optimum Aut Nihil - Either The Best or Nothing.